Our partner is seeking candidates for HR Admin Clerk positions. HR Administration Section provides end-to-end HR services to the company staff members globally, including administration of benefits and entitlements. Under the direct supervision of the Human Resources Specialist, the Human Resources Clerk will perform a variety of clerical duties related to the administration of the office and will provide support within the GSSC by reviewing staff forms for accuracy and taking timely action with the processing of these forms in accordance with UN Staff Rules and Regulations and company’s policies and procedures. The incumbent will also ensure that forms are filed appropriately according to the GSSC filing systems and requirements.

Selected candidates may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID) – first two shots against SARS-CoV-2 are mandatory

If you join us, you will be responsible for the followings:

1. Prepare, review and maintain digital filing system for routine Human Resources documents.
• Review the designation of beneficiary forms for completeness and accuracy.
• Reconcile information with SAP records
• Consolidate and file forms in the pre-determined filing instructions and assemble and organize the HR filing room.
• Scan and upload electronic copies on staff member’s P2 form to their e-OSF (electronic Official Status File).
• Scan and send electronic copies of the A2 form to the UNJSPF, then upload to the staff member’s e-OSF
• Draft correspondence to follow up on incomplete forms.

2. Maintain and generate reports on completion of the forms based on the project requirements.
• Provide periodic feedback to the supervisor on the completion of tasks.

3. Provide overall administrative support to the Human Resources Unit.

What you need to have?

• Completion of secondary education (high school diploma) is a minimum requirement.
• Intermediate knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.
• Fluent English language skills (verbal, reading and written) are required.
• Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable.
• 1-3 years of work experience in human resources or administration is desirable.

What we offer?

• Friendly and modern office environment
• Competitive salary depending on your skills and experience
• This contract is for a 6 months duration starting ASAP with the possibility of prolongation
• 2 days home office
• It is a great first step if you wish to start your career in a UN organisation or in the Shared Service Center